Guidance for Authors

Manuscripts should normally:

  1. be created in Microsoft® Word. Times New Roman, 12 pitch, is the preferred font. Please save as a .pdf file for submission.
  2. be anonymised for the purpose of blind peer review. Please ensure that all identifying properties are removed from your document.
  3. be written in English. If English is not the author(s) first language or standard English is otherwise an issue, please consult the Editor for advice before engaging with expensive proof-reading services. British or American English are equally acceptable but must be used consistently.
  4. be written in objective third-person point of view throughout (Use “the authors” or “the researchers” NOT “I” or “we”) unless the context of the material requires otherwise, e.g. quotation from a participant in a case study, or a report from reflective practice. If in doubt, please consult with the Editor.
  5. be an original manuscript. Only ORIGINAL submissions will be accepted for publication. Manuscripts may not have been previously published or be submitted for publication elsewhere. The exception is full manuscripts of papers previously presented at the UKSS International Conference.
  6. submitted only for publication in Systemist. No manuscript may be submitted to more than one publication at the same time.
  7. Revised manuscripts. The Systemist will not publish a manuscript that is a “revised” version of a manuscript published elsewhere. In order to be considered original, a manuscript must be at least 80% new material with no more than 200 consecutive words (properly cited) repeated verbatim from any previously published work. An exception would be a paper previously presented at the UKSS Conference, in which case at least 20% of the content should be new material and a footnote should be added to the first page of the final copy, explaining this.
  8. Teaching notes. If you are writing a case study then please provide supplemental teaching notes as a separate document from your manuscript. These notes will be provided to readers interested in adopting your work as course material.
  9. Plagiarism. In common with all academic publications, the Society takes concerns of plagiarism very seriously. All manuscripts are checked for plagiarized passages prior to being accepted for publication. Please ensure that all information taken from outside sources is properly cited and that all thoughts are composed in your own words. All instances of plagiarism will be returned to the authors for correction immediately, and may be cause for removal of the manuscript from the publication.
  10. Titles. Titles may be no longer than 100 characters. Subtitles, if included, may be no longer than 50 characters.
    a. Note that all titles must be entered in title case. To put a title in title case, the first letter of each word should be capitalized unless that word is a preposition (position words such as “over,” “with,” or “between”), conjunction (connecting words such as “and” or “but”), or article (“a,” “an,” or “the”). The only exceptions to this rule are that the first word of the title or subtitle is always capitalized, even if it is an article, preposition, or conjunction.
    b. Titles may not be written in all capital letters (e.g., “CHAPTER TITLE” is incorrect; “Chapter Title” is correct)
  11. Images. A manuscript may include no more than 20 figures. Any figures or tables that do not meet these minimum specifications will be returned to the author(s) for correction. All figures must be submitted as separate files in .tif format. Please also note that it is the author’s responsibility to obtain permission to use any image (or other material) currently under copyright by a third party.
  12. Self-citation. Researchers may need to cite their previously published works in order to communicate an idea effectively in their present manuscript. It is important that self-cited works are not so predominant in the reference list of the manuscript that the anonymity of the author is breached. Self-citations may be removed during the review process for the purpose of anonymity.
  13. Equations. If a symbol or equation can be typed directly into Microsoft Word, please do so. If this is not possible, please contact the editor for advice.
  14. APA house style. APA Style, 7th Edition, is suggested as appropriate.